How to use the email signature generator
- Enter your name, job title, company and contact details.
- Add social or profile links, and optionally a public https:// link to your logo or photo.
- Choose a layout (side by side, stacked or compact), an accent colour and a web-safe font.
- Select Copy signature and paste it into your email client's signature settings. Use Copy HTML source for clients that accept raw HTML.
- Send yourself a test email and check it on desktop and mobile.
Worked example
Side-by-side signature
For "Alex Morgan, Operations Manager, Northwind Studio" with a phone number, email and website, the tool produces a single table with a teal left border, the name in bold, the title and company on one line, and linked phone (tel:), email (mailto:) and website. The website example.com is linked as https://example.com/.
How it works
The signature is an HTML table with inline styles, the structure most email clients render consistently (many ignore <style> blocks and modern layout). Every value you enter is HTML-escaped, links are limited to http(s), mailto and tel, and the accent colour must be a hex value. Copy signature writes both text/html and text/plain to the clipboard.
Frequently asked questions
Is my data uploaded?
No. This tool runs entirely in your browser. Your input is processed on your device and is not sent to our server or stored.
Why does my logo not appear?
Email signatures must reference images hosted online. Use a public https:// URL. Some recipients' clients block images until they choose to show them, so your details are text, not part of the image.
Why are social links text instead of icons?
Icon images are often blocked or shown as attachments. Text links always display and remain accessible to screen readers.
Copy signature did not keep the formatting. What can I do?
Some browsers limit rich clipboard access. Try another browser, or select the preview with your mouse, copy, and paste it into your signature settings. For clients that accept HTML, use Copy HTML source.
Limitations
- Email clients differ; spacing and fonts can vary slightly, especially in Outlook for Windows.
- Images cannot be uploaded; they must already be hosted online.
- Dark mode in some clients may recolour text.